Project Assistant – Office Transformation & Asset Audit

Do you thrive in fast-paced environments, enjoy hands-on operational work, and have a sharp eye for detail? Are you motivated by coordinating projects, managing inventories, and ensuring that nothing is overlooked?

L'Oréal Nordic, are currently managing two major office transformation projects across Denmark and Norway. As part of these high-impact initiatives, we are looking for a Project Assistant to support our teams on-site and ensure operational excellence throughout the process. 

This is a unique opportunity to become part of an international environment where your work will have a direct and visible impact on the future workplace experience. 

About the Position 

As Project Assistant, you will play a central role in supporting office transformation activities in Copenhagen and Oslo. The role combines operational coordination, asset auditing, stakeholder management, and technical mapping. 

This is not a traditional desk-based role. You will spend a significant amount of time on-site, working closely with different departments and ensuring that all assets, furniture, and technical installations are accurately documented and aligned with company standards. 

The position offers a high level of responsibility and independence in a dynamic project environment. 

Responsibilities: 

• Conduct physical audits of furniture and office equipment in Denmark and Norway 

• Create and maintain a detailed Master Inventory in Excel 

• Document assets including type, quantity, condition, location, and purchasing information 

• Capture and organize visual documentation of furniture and equipment 

• Coordinate with internal stakeholders including Finance, Sustainability, Tax, Internal Control, Facility & EHS 

• Support technical office mapping including CCTV locations, security nodes, data points, and furniture placement 

• Assist with operational and ad hoc project-related tasks 

• Support sustainability reporting and LEED certification activities if time allows 

We are looking for

To succeed in this role, you should enjoy working in an operational environment where flexibility, ownership, and attention to detail are essential. You are proactive, structured, and comfortable managing multiple tasks simultaneously. 

Qualifications: 

• Fluent English skills, both written and spoken 

• Danish or Norwegian is considered a strong advantage 

• Experience with administrative coordination, project support, auditing, or inventory management is preferred 

• Strong Excel skills and confidence handling large datasets 

• Excellent communication and stakeholder management skills 

• Ability to work independently and maintain structure in a fast-paced environment 

• Detail-oriented mindset with a strong sense of responsibility 

• Hands-on attitude and willingness to work actively on-site 

Practical Information 

Start date: As soon as possible 

Duration: Fixed-term contract (1.5–2 months) 

Location: Copenhagen & Oslo (travel between sites may be required) 

If you are interested in becoming part of L'Oréal Nordic and believe you match the profile above, please send your application and CV as soon as possible. Interviews will be held on an ongoing basis, and we aim to fill the position quickly — but we are happy to wait for the right candidate. 

If you have any questions regarding the position, please feel free to contact Recruitment Consultant Ida Møller at ida.moller@studentconsulting.com. 

We look forward to hearing from you! 

In accordance with applicable GDPR regulations, we do not accept applications or CVs via email. We kindly ask you to submit your application through our recruitment system using the link provided, so that your personal data is processed securely and in compliance with data protection legislation.

Keywords: assistent, Project coordinator